How to Build Accurate Quotes Using Customer Specifications
What Are Specifications?
Specifications—often referred to as “specs”—are a set of questions or criteria that you ask your customers to answer. These questions help define the scope of the project and are directly tied to the pricing structure. Here’s how it works:
- Customer-Specific Questions
The specifications you create are customized to gather all the necessary information from your customers. These questions can cover various aspects of the project, such as project size, service requirements, or special requests. By capturing these details, you can ensure that your quote reflects the exact needs of the client. - Dynamic Pricing
Based on the answers provided to these specifications, ResponsiBid calculates the quote accordingly. This means that the pricing is not one-size-fits-all; instead, it’s tailored to the specific details of each project, providing a more accurate and fair quote. - Editable and Updatable
With the paid version of ResponsiBid, you have the flexibility to edit and adjust the specifications even after they’ve been initially set per bid. If you need to update answers or make changes to the scope of the project, you can easily modify the specifications. This ensures that your quotes remain dynamic and reflective of the most current information.
Benefits of Using Specifications
- Precision in Quoting
By asking detailed questions and tying them to your pricing, you can deliver quotes that are highly accurate and tailored to each customer’s unique needs. - Flexibility and Adaptability
The ability to edit and update specifications allows you to adjust quotes as projects evolve or new information becomes available. This flexibility ensures that your quotes are always based on the most accurate and up-to-date information. You can also run old bids against new pricing structures and keep track of old questions you asked in the past! - Streamlined Workflow
Specifications simplify the quoting process by automating the calculation based on customer inputs. This not only speeds up the quoting process but also reduces the risk of errors and miscommunications.
How to Utilize Specifications
Getting started with Specifications in ResponsiBid is straightforward. Set up your questions and pricing structure based on the services you offer. As customers provide their answers, ResponsiBid will generate a quote that reflects their specific needs. With the paid version, you can easily make adjustments to keep your quotes current and accurate. If you need help, that’s ok! A Success Coach will be assigned to you, to navigate the pricing calculator and set up the price structures per service in one on one video calls.
